System Doctrine

Management of company standards and knowledge

Why the Doctrine is necessary

Standards and knowledge are the most important non-tangible asset the company already uses Improved standards and new knowledge are the key tool for company development Doctrine is a digital system for continuous development.

Management controls company processes and employees through standards and knowledge in the form of rules, regulations, orders, instructions and other documents. Effective management of this company resource and its continuous development, compliance with standards by all employees and the provision of the necessary knowledge – all this is a source of effective competitive advantage for the company.

How are standards and knowledge structured and kept up to date?

Typically, organisations’ knowledge is stored in printed documents or folders on servers, in emails, archives, etc.

How do we ensure that the signature is not just a formality?

Usually, the employee receives knowledge in documents and signs that he/she has taken cognisance of the information.

How to effectively manage standards and knowledge in the organisation?

Knowledge management processes in the company are usually in the background. We will help you use them consistently and effectively.

System tasks

Knowledge transfer

Organise effective transfer and control of standards and knowledge from the company to the employee (to a specific employee or group of employees).

Digitisation

Digitize HR processes for managing (accounting) employee knowledge.

Creating a library

Create a single (digital) place for the accumulation of standards and knowledge that are valuable to the company.

Access

Online access to standards and knowledge, online communication between company and employee.

Implementation of standards

Knowledge management standards as an element of corporate culture.

Manage standards and knowledge effectively

Use our platform to make sure that all your organisation’s standards and knowledge are passed on to your employees and maximised by them.

Advantages of the system

For management

  • Developing the involvement of each employee in achieving company goals and tasks
  • Stimulating the generation of new ideas and initiatives for business development
  • Training leaders who contribute to improving the efficiency of departmental activities
  • Developing a corporate culture of knowledge
  • Increasing staff loyalty

For HR

  • Digitisation of staff training and retraining processes
  • Systematising learning, transfer, testing and assessment of knowledge
  • Minimising the gap in staff knowledge and skills
  • Increasing employee skills
  • Reducing staff turnover
  • Competitive advantage when hiring new employees

For the company

  • Achievement of indicators and progressive results in activity
  • Improving the efficiency of each employee’s work and of the team as a whole
  • Scaling projects
  • Optimising costs for training and knowledge transfer, as well as for staff training in general

For the employee

  • Improving intellectual work capacity
  • Increased work competence and assimilation of corporate knowledge
  • Activating individual motivation in the overall work of the company
  • Expanding professional and career development opportunities
  • Pay rise

How the platform works

1. INTRODUCTION OF THE ORGANISATION CHART AND STRUCTURE OF THE STANDARDS LIBRARY

At management level, the basic standards of the organisation are defined and the roles for managing these standards are distributed. The organisation chart (including its migration), the structure of the standards and knowledge library, taking into account roles and access permissions are introduced.

2. START USING THE ORGANISATION'S STANDARDS

Start filling your library with documented standards and knowledge. Welcome packages with standards and knowledge are prepared for new employees.

3. PREPARATION OF TRAINING COURSES

The HR employee prepares the training materials, opens the system and creates a template for the training course.

4. ASSIGNING TRAINING TO EMPLOYEES

Based on the template created, a training course is organised (specifying the date by which it can be completed) and assigned to certain departments or individual employees.

5. EMPLOYEE TRAINING

Employees receive a notification that they have been assigned a new training course and take it and a test at the end.

6. TRAINING RESULTS

The results of participation in the training course can be: Passed, Not Passed or Expired.

7. ANALYSIS OF RESULTS

The results are recorded in the system. Based on this, the success quotient of each employee, department and company as a whole is calculated. Managers have access to a summary table of results for employees and departments.

Integration with internal systems

Personnel records systems

for uploading to the platform information about the organisation’s structure, number of employees, their positions, training needs and opportunities

Staff development and appraisal systems

for uploading corporate training information and employee attestations to the platform, and transferring assessments obtained by trained individuals to the platform

Other company systems

for the exchange of other information relevant to the corporate education process.